EventPro
Plan, staff, bill, and execute every event — without a spreadsheet in sight.
EventPro is the operations hub for event planners juggling weddings, conferences, and corporate galas at once. Track every booking, vendor, and payment in one place so nothing slips between the venue walkthrough and the final invoice. Stop reconciling spreadsheets and start running events on a single source of truth.
- 12
- Pages
- 10
- Features
- 5
- Step Workflow
Demo link is one quick form away — usually in your inbox within a few hours.
Built-in features
Everything you need to ship faster, scale smarter, and delight your users from day one.
Event Management
Capture every booking with venue, headcount, package details, and status so your whole team works from the same brief.
- Fully customizable per your workflow
- Real-time data, no manual exports
- Built-in audit trail
Event Management
Event Timeline
See run-of-show milestones, setup windows, and call times on one timeline so nothing gets missed on event day.
- Fully customizable per your workflow
- Real-time data, no manual exports
- Built-in audit trail
Event Timeline
Service Catalog
Maintain reusable packages and add-ons with set pricing so quotes go out in minutes instead of hours.
- Fully customizable per your workflow
- Real-time data, no manual exports
- Built-in audit trail
Service Catalog
Vendor Management
Track caterers, florists, AV crews, and venues with contact info, rates, and history so you book the right partner fast.
- Fully customizable per your workflow
- Real-time data, no manual exports
- Built-in audit trail
Vendor Management
Client Management
Store every client, their event history, preferences, and contact notes so repeat bookings feel personal.
- Fully customizable per your workflow
- Real-time data, no manual exports
- Built-in audit trail
Client Management
Invoicing & Payments
Generate deposit invoices and final bills, record payments, and watch outstanding balances without leaving the event record.
- Fully customizable per your workflow
- Real-time data, no manual exports
- Built-in audit trail
Invoicing & Payments
Task Management
Assign prep tasks to coordinators with due dates tied to each event so nothing slips through the cracks.
- Fully customizable per your workflow
- Real-time data, no manual exports
- Built-in audit trail
Task Management
Smart Notifications
Get alerted on balance due dates, vendor confirmations, and approaching events so you stay ahead of every deadline.
- Fully customizable per your workflow
- Real-time data, no manual exports
- Built-in audit trail
Smart Notifications
Budget Tracking
Compare quoted prices against actual vendor costs per event so you know which packages actually make money.
- Fully customizable per your workflow
- Real-time data, no manual exports
- Built-in audit trail
Budget Tracking
Reports
See revenue by event type, vendor spend, and outstanding payments so you can plan staffing and pricing with real numbers.
- Fully customizable per your workflow
- Real-time data, no manual exports
- Built-in audit trail
Reports
How it works
A clear path from kickoff to launch, tuned to your team.
Client inquires
Log the new lead with event date, type, and guest count, then check vendor and venue availability before responding.
Plan event
Build the run-of-show, assign vendors and staff, and lock in services from the catalog with task owners and deadlines.
Send invoice
Issue the deposit invoice, then schedule the balance due based on the agreed payment terms and event date.
Execute event
Work the timeline on event day with vendor call times, staff assignments, and tasks tracked from setup to teardown.
Close & settle
Collect the final payment, reconcile vendor bills against the budget, and archive the event with notes for next time.
See EventPro in action
We run a fully-loaded preview environment with realistic data. Tell us a bit about your team and we'll send you a private link with admin credentials — usually within a few hours.
Just one short form — demo credentials hit your inbox in a few hours.
What you get
Instant admin access
Login + sample data pre-loaded so you can poke around right away.
Private to you
Your own demo URL, sandboxed — never shared with other prospects.
Fits your industry
If we already serve your industry, the demo is loaded with realistic data for it.
FAQ
EventPro: common questions
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CUSTOMIZE FOR YOUR BUSINESS
Want EventPro customized to your operation?
We tailor every screen, workflow, and integration to how your team actually works. Tell us about your operation and we'll send a plan within one business day.