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Photographed receipts → categorised expenses → policy-checked report → submitted.
Features
5
Tech
11
Steps
5
Expense Report Agent
Capabilities
Every capability is shipped end-to-end — not a feature flag. You get a working slice on day one and we expand from there.
Feature 01
Mobile app or email forward, OCR'd instantly.
Feature 02
Travel, meals, software, client entertainment, etc.
Feature 03
Flags out-of-policy spend before submission.
Feature 04
Routes to manager + finance with one-click approve.
Feature 05
Auto-mileage from calendar + maps.
Stack
Production-tested tools chosen for reliability, observability, and developer velocity. Every piece is swappable.
System at a glance
A simplified view of what comes in, what the agent does with it, and what it produces. Each arrow is observable end-to-end.
Inputs
Agent
Expense Report Agent
Plan → tool-call → reflect, with approval gates.
Tools the agent calls
Outputs
Engagement
A 5-step process from kickoff to handover. Every step has a deliverable you can sign off on.
Codify daily limits, allowed categories, receipt requirements.
Connect to existing expense + accounting platforms.
Roll to one team for 30 days, gather feedback.
Mobile app + email channels for capture.
Monthly digest for finance: trends, anomalies, savings.
Outcomes
Real numbers we see when Expense Report Agent ships on top of an actual workflow. Specifics vary with starting baseline, data quality, and scope — but these are the ranges.
Outcome 01
10d → 3d
Close acceleration
Monthly close compresses as bookkeeping moves from manual to exception-based.
Outcome 02
Days → minutes
Invoice cycle time
Per invoice — extraction, matching, routing, posting.
Outcome 03
+12%
Collection rate
Tone-aware, multi-touch dunning sequences outperform manual.
Sample use cases
Three concrete scenarios where teams deploy Expense Report Agent today. Your engagement starts with one of these (or your own variant) and expands from there.
Vendor emails an invoice — extracted, matched to PO, routed for approval based on amount + dept, posted to QuickBooks, paid on terms. Finance reviews exceptions only.
Overdue invoices trigger a multi-touch sequence — friendly at 5 days, firm at 30, payment-plan offer at 60 — with tone tuned to your brand.
Bank + AR + AP + payroll merged into one weekly cash position with scenarios — CFO sees the runway impact of any decision in seconds.
Typical engagement
Most Expense Report Agent engagements follow this shape. We give you a firm quote after a 30-minute scoping call, and the price is fixed up-front so you can budget.
2-3 weeks
2-4 weeks
Ongoing
Indicative range
$2,500 — $7,500
Full project, scoped + fixed up-front. Includes pilot, production, and 30 days of post-launch support.
Or hire us by the week
from $900/wk
Embedded retainer — best for evolving scopes.
Also in Finance & Operations
Often deployed alongside — or instead of — Expense Report Agent.
Extracts data from incoming invoices, matches to POs, flags discrepancies, posts to accounting.
View detailsCategorises bank transactions, reconciles statements, tags GL codes, drafts monthly close.
View detailsCollects documents, categorises deductible expenses, prepares draft returns for review.
View detailsWatches accounts receivable, runs dunning sequences, negotiates payment plans, flags risk early.
View detailsTell us about your data, your tools, and what success looks like. We come back within one business day with a clear plan, price, and timeline.